As our schedules begin to get busier, it seems to become harder and harder to remember important deadlines. While you may have once juggled your to-do list in your head, it may now take much more effort to stay on task. This is a problem that is common to many business owners and leaders in the workplace. Regardless of your position in a business, it is important to take steps to work smarter, not harder, shifting through the everyday noise to remain on task.
5 Tips for Managing Important Deadlines
So, how are you to stay on task where there is so much “noise” on an everyday basis? From countless emails to phone calls, zoom calls, and in-person meetings, it can seem hard enough to simply get through the day in one piece. How do you stay organized in the midst of chaos and meet important deadlines within your business?
Here are 5 tips that we have implemented at LUXA to help us focus on the task at hand, shutting out the noise that seems to be clamoring for our attention:
Use a Task List for Simple Projects
Is the task that needs to be accomplished easy to complete in one step? Using a task list for simple, one-step projects allows you to easily mark things off your agenda.
Organize Your Inbox
We waste too much time sifting through emails, often forgetting about important projects contained within your inbox! As you read your emails, take a few minutes to organize them into certain categories. Use the flag feature for emails that require follow-up. If the email requires an actionable item, schedule a block of time in your calendar to complete the task.
Utilize Project Management Tools
Many times, we overlook the small details required to meet an important deadline. Using a project management app like Zoho allows you to layout the project, ensuring you complete it in the necessary timeframe.
Consult a Master Calendar
Some members of our team find it valuable to compile a master calendar with reminders for all recurring monthly, quarterly, and annual deadlines. This allows them to keep an eye on ongoing projects to ensure nothing is left behind.
Focus on Time Blocking
We have taught ourselves that we need to respond to emails or messages immediately. This may be necessary in some situations. However, other times it is better to restrict your email checking to every two hours. This provides you with a solid block of time in which to work uninterrupted while still responding to important messages in a timely manner.
Because we all process and filter differently, there’s no cookie-cutter answer to managing deadlines in your business. By trying a combination of approaches such as the ones mentioned above, you can develop a great system that allows you to shift through the noise and stay on track!
LUXA Enterprises specializes in HR services, outsource accounting, bookkeeping, and payroll services. We match up with ideal candidates for services by allowing small to midsize businesses to increase focus on their growth through outsourcing. If you want to know how we can help you, contact us today!