Our Pick:10 Best Bookkeeping Apps for Small Business Owners

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Small business owners increasingly rely on apps to help them perform everything from email marketing to recruiting fresh talent. There are also a number of apps that will help you manage your bookkeeping functions. Here are a few that are easy to use and will help you streamline operations.

#1. QuickBooks Online

QuickBooks is a well-established name in small business accounting software, and their app provides much of the same functionality as the online program. Connect your bank accounts and credit cards to keep track of your spending and make it easy to reconcile them. Use the QuickBooks app to complete one of the 50 built-in reports, or create your own custom reports and have them emailed to key personnel. This app also works in concert with some of the other apps on our list to provide you with even greater versatility.

#2. QuickBooks Self-Employed

This app is a take on the classic QuickBooks, and is tailored toward solo entrepreneurs. QuickBooks Self-Employed makes it easy for you to keep business and personal expenses separated, which is something that freelancers and home-based business owners often struggle with. You’ll find keeping track of your Schedule C tax deductions as well as your quarterly estimated tax payments is very straightforward. With QuickBooks Self-Employed, you’ll receive one login for yourself and another one for your accounting professional.


Accounts payable and receivable are two very time-consuming processes that can be greatly simplified by using This app allows your vendors to send you a digital invoice that is automatically synched with your business’s accounting software program. This keeps you from having to enter data twice, and makes reconciliation process work seamlessly. also allows you to choose how you would like customers to pay in order to receive your money up to three times faster. Since all transactions are updated as they occur, you’ll have the ability to view your financials in real time.

#4. Wave

If you are looking for a free app that will allow you to perform many basic bookkeeping functions, Wave would be ideal. The free version will allow you to send custom invoices, manage bank accounts and credit cards, or monitor your revenue and expenses. Wave will even keep track of any receipts you take a photo of with your mobile phone. Upgrade to a pay-per-use or monthly account if you would like to accept ACH bank payments, process credit cards, or perform payroll functions.

#5. Expensify

Keeping track of expenses and expense reports is a key feature of Expensify. Snap a picture of your receipts, and Expensify’s artificial intelligence will break down key information such as the vendor and amount before syncing them with QuickBooks. When traveling, this app will help you plan your budget and provide you with concierge services. For those who use one credit card for business and personal purposes, Expensify can also help them separate the two.

#6. Bench

Small business owners who are looking for a full-service app will want to try Bench. What makes Bench different is that this app gives you access to professional bookkeepers who will perform tasks such as balancing your books, reconciling accounts, and running reports. For an additional fee, you’ll even receive year-end tax prep. You’ll have access to your team, which consists of a senior and two junior bookkeepers, through the app as well.

#7 Zoho Books

By using this app, you can keep track of invoices and reduce the number of past due accounts. Zoho sends you reminders when customers are late, and even provides them with online payment options so that you can get paid sooner. Paying state sales tax is also easier because Zoho can calculate your payment requirements in real time. The app even offers reports that will make it easy to see the local, state, and federal tax payments you have already made.

#8. Finagraph

The right financial planning is the key to growing your business, and is something that Finagraph makes easy to do. By gathering your QuickBooks data, Finagraph performs analytics that will better help you make predictions and come up with a plan of action. With Finagraph, you can constantly compare your sales and profit with your past history to ensure that you are moving forward and not backward. The graphics make it easy for you to view stats while on the go, or download them into a PDF document.

#9. FreshBooks

FreshBooks is designed to have a user-friendly interface so that even those who have little or no bookkeeping experience will find it easy to use. Through its streamlined dashboard, you’ll be able to see at a glance how well your company is performing, or access critical reports. You’ll even have the ability to create custom reports of your own or filter data by date, client, or team member. FreshBooks will make communicating with your bookkeeper a breeze by allowing you to export documents and reports to that person directly.


Keeping track of your accounting documents is the key to accurate financial data. Hubdoc makes it easy for you to store and organize receipts, invoices, and other documents, and then convert them into digital files. You can sync Hubdoc with online accounting software programs such as QuickBooks for even greater simplification. This app bills itself as something of a personal assistant, and eliminates the need for you to manually enter data from your receipts. With its built-in email account, you can just email the documents you would like Hubdoc to handle for you, and it will take care of the rest.

Full-Service Bookkeeping that Goes Beyond Mobile Apps

The right bookkeeping app can simplify business matters, but it is no substitute for an accounting professional. Too often, bookkeeping tasks get shoved aside, even when people have access to apps such as these. Allow us to handle your bookkeeping functions to ensure you never miss a deadline, and are always in compliance with local, state, and federal laws. Please contact us today to find out more.

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